Filing System: Property Records

The mad hunt for our survey unearthed a ton of important-ish papers which do not fit in our letter-size filing cabinets, so the first order of business involved retrieval of anything legal size.

 This box from Home Depot can hold either letter or legal size hanging folders, depending on which way you flip the box.

On closer inspection, the pile was almost all closing documents of one sort or another.

Front to back:

• Surveys- Green hanging folder, each survey went in a manila tabbed folder with the address printed on top– easier than digging through the closing papers individually.
• Closing Papers– Each set of closing documents went in a seperate hanging folder. Each home was assigned a color. Huge, tacky envelopes from the title company were thrown away. Some homes have been refinanced, so each refi got a separate hanging file in the same color, filed chronologically from front to back.
• Title policies– Filed using labeled manila envelopes tucked into the appropriate colored hanging file. Other important papers relating to each property were filed the same way (HELOC documents, appraisals). 
• A folded set of house plans fit well in the back. With this system, I can fit 4 homes/ box (5 max.)

Plain, manila folders~

Colored hanging folders~

Next~ On To The File Cabinet

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